Please Note: Team Drive is currently in BETA (early release). Users may encounter bugs. There is no guarantee Team Drive will be a permanent feature in G Suite (formerly Google Apps for Education).
Streamlined Collaboration with Team Drive for G Suite
Back in September, Google announced their new “G Suite for Education” name change along with the new Team Drive feature, available to schools in the Early Adopter Program. Today, Team Drive is available in Burlington and has a great deal of potential as a collaborative tool for students, teachers, and administrators district wide. Team Drive is designed to alleviate some of the issues associated with sharing and managing files with small or large groups of people. For example, even with the ability to search, often times files in “shared with me” can be difficult to locate. Users can sometimes edit or delete files from shared folders and ownership issues arise when a teacher, administrator, or student leaves the school district. With Team Drive, files are owned by a Team. As shown in the screenshot below, Team Drive members can have different levels of access including full access, edit access, comment access, or view access. Team Drive files are separate from personal Drive files.
Team Drive Overview
Users will find Team Drive directly under My Drive and like most Google products, it is intuitive. Click on “Team Drive” and then click on the blue New Team Drive button . You will be prompted to give your Team Drive a name then hit create. From there you will be taken to an interface that resembles Google Classroom.
Next to the Team Drive name there is a drop down menu where you can add new members, manage members (think sharing only easier), change the theme, rename the Team Drive, view the Trash, or delete the Team Drive. Individuals or Google Groups can be added to a Team Drive which makes sharing resources with an entire staff, department, or district easy and efficient. And like traditional sharing, users can be removed, or sharing permissions can be changed, at any time. All Drive files are currently supported in Team Drive; Docs, Sheets, Slides, Forms, and Drawings, however connected Drive apps are NOT supported.
See Team Drive in Action
The screencast below provides a walk through of Team Drive and demonstrates how easy it is to use this new feature in Drive. As mentioned earlier, there are many ways Burlington teachers, administrators, and students can use Team Drive. It also works well on mobile devices including the iPad and iPhone. Please contact the Instructional Technology Specialist in your building to learn more about Team Drive.